Privacy Policy for Table42

Last Updated: November 3, 2025

Introduction

Welcome to Table42 ("we," "our," or "us"). We are committed to protecting your privacy and being transparent about how we collect, use, and share your information.

This Privacy Policy explains how Table42 processes your personal information when you use our platform at table42.com and related services (collectively, the "Service").

By using Table42, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

1.1 Information You Provide Directly

Account Information:

  • Email address
  • Name (first and last)
  • Password (encrypted)
  • Username and display name
  • Profile photo
  • City and location preferences

Profile Information:

  • Biographical information
  • Professional details (company, role, stage)
  • Personal interests and preferences
  • Physical characteristics (if applicable to community type)
  • Relationship status and dating preferences (for dating communities)
  • Lifestyle information (dietary preferences, hobbies, etc.)
  • Custom fields specific to each community you join

Event and Interaction Data:

  • Event signups and RSVPs
  • Invitation requests and responses
  • Messages sent through our platform
  • Event attendance and feedback
  • Matching preferences and quiz responses

Payment Information:

  • Payment card details (processed and stored by Stripe)
  • Billing address
  • Transaction history

1.2 Information We Collect Automatically

Usage Data:

  • IP address
  • Browser type and version
  • Device information
  • Pages visited and features used
  • Time and date of visits
  • Time spent on pages
  • Referring website addresses
  • Click patterns and navigation paths

Cookies and Similar Technologies:

  • Session cookies (required for functionality)
  • Authentication tokens
  • Analytics cookies (with your consent)
  • Preference cookies

1.3 Information From Third Parties

Shadow Profiles: When someone imports contacts to invite you to a community, we may create a "shadow profile" containing:

  • Your name
  • Email address
  • Professional information (from LinkedIn or other sources)
  • Social media handles
  • City/location
  • Connection type (how you know the person who invited you)

Social Media Data: If you connect social media accounts or if we enrich profiles with public data:

  • Public profile information
  • Professional history
  • Publicly available photos

Payment Processors: Transaction confirmation and payment status from Stripe.

2. How We Use Your Information

2.1 Core Service Delivery

  • Account Management: Create and maintain your account
  • Profile Services: Build and manage your profile across communities
  • Matching: Match you with compatible people for events based on preferences, profiles, and community configuration
  • Event Management: Facilitate event signups, invitations, RSVPs, and attendance tracking
  • Communication: Send you event notifications, matches, invitations, and platform updates
  • Community Access: Grant access to communities you join and manage membership status

2.2 Personalization

  • Recommend communities and events based on your interests and location
  • Suggest potential connections based on compatibility
  • Customize your experience based on preferences
  • Pre-fill profile information across communities using your Field Library

2.3 Safety and Trust

  • Verify identity and prevent fraud
  • Enforce our Terms of Service and community guidelines
  • Investigate and prevent abuse, harassment, or other violations
  • Maintain platform security and integrity
  • Respond to legal requests and prevent harm

2.4 Platform Improvement

  • Analyze usage patterns to improve features
  • Conduct research and development
  • Test new features and algorithms
  • Measure platform performance and engagement
  • Generate aggregated, anonymized analytics

2.5 Business Operations

  • Process payments and manage subscriptions
  • Provide customer support
  • Send administrative communications
  • Manage curator payouts and revenue sharing
  • Comply with legal obligations

3. How We Share Your Information

3.1 Within Communities

With Community Curators:

  • Your profile information within their community
  • Your event attendance and participation
  • Feedback and ratings (aggregated)
  • Matching responses (if applicable)

With Other Members:

  • Your profile information (based on visibility settings)
  • Your attendance at shared events
  • Messages you send through the platform
  • Connection status (after meeting at events)

In Event Contexts:

  • Your name, photo, and bio with other event attendees
  • Contact information (24 hours before events, with your consent)
  • Group assignments for matched events

3.2 With Service Providers

We share information with trusted third parties who help us operate:

Payment Processing:

  • Stripe (for payments, subscriptions, and payouts)

Communication Services:

  • Email service providers (for transactional and marketing emails)
  • SMS providers (for notifications, if enabled)

Infrastructure:

  • Hosting providers (Vercel, Heroku, Supabase)
  • Cloud storage (Supabase Storage)
  • Database services (PostgreSQL via Supabase)

Analytics and Tools:

  • Usage analytics providers (with anonymization)
  • Error tracking services (Sentry, if enabled)

All service providers are bound by data protection agreements and can only use your data for specified purposes.

3.3 For Legal Reasons

We may disclose your information when required by law or when we believe in good faith that disclosure is necessary to:

  • Comply with legal obligations, court orders, or legal processes
  • Enforce our Terms of Service
  • Protect our rights, property, or safety
  • Protect the rights, property, or safety of our users or the public
  • Investigate fraud or security issues
  • Respond to government requests

3.4 Business Transfers

If Table42 is involved in a merger, acquisition, bankruptcy, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change and any choices you may have.

3.5 With Your Consent

We may share information for other purposes with your explicit consent.

4. Your Privacy Rights and Choices

4.1 Access and Portability

You have the right to:

  • Access your personal information
  • Download a copy of your data in a portable format
  • Review what information we hold about you

How to exercise: Visit your Account Settings or contact us at privacy@table42.com

4.2 Correction and Updates

You can:

  • Update your profile information at any time
  • Correct inaccurate data
  • Modify your preferences and settings

How to exercise: Edit your profile through your Account Settings

4.3 Deletion

You have the right to:

  • Delete your account and personal information
  • Request removal from specific communities
  • Withdraw consent for optional data processing

Important notes:

  • Some information may be retained for legal, security, or legitimate business purposes
  • Aggregated, anonymized data may be retained for analytics
  • Event history may be retained for curator records (with personal identifiers removed)

How to exercise: Request account deletion through Account Settings or contact privacy@table42.com

4.4 Visibility Controls

You can control:

  • What profile information is visible to other members
  • Which communities can see your data
  • Who can invite you to events
  • Notification preferences

How to exercise: Adjust privacy settings in each community profile

4.5 Marketing Communications

You can:

  • Opt out of promotional emails (transactional emails will still be sent)
  • Unsubscribe from specific types of communications
  • Control notification frequency

How to exercise: Click "Unsubscribe" in any marketing email or adjust settings in your account

4.6 Cookies

You can:

  • Adjust browser settings to refuse cookies
  • Delete existing cookies
  • Use our site with cookies disabled (limited functionality)

Note: Some cookies are essential for platform functionality and cannot be disabled.

4.7 Do Not Track

Some browsers have "Do Not Track" features. We do not currently respond to Do Not Track signals, but we provide robust privacy controls within your account.

5. Data Retention

We retain your information for as long as necessary to provide our services and fulfill the purposes described in this policy.

Active Accounts:

  • Profile data: Retained while your account is active
  • Event history: Retained for community records and analytics
  • Messages: Retained for platform functionality

Deleted Accounts:

  • Most personal data: Deleted within 30 days of account deletion
  • Aggregated analytics: May be retained indefinitely (anonymized)
  • Legal/fraud prevention: May be retained as required by law
  • Financial records: Retained as required for tax and legal compliance (typically 7 years)

Shadow Profiles:

  • Unclaimed profiles: Retained to facilitate invitations and network growth
  • Claimed profiles: Converted to active user accounts
  • You can request deletion of your shadow profile before claiming

6. Security

We implement industry-standard security measures to protect your information:

Technical Measures:

  • Encryption in transit (TLS/SSL)
  • Encryption at rest for sensitive data
  • Secure password hashing (bcrypt)
  • Regular security audits
  • Secure API authentication

Organizational Measures:

  • Access controls and authentication
  • Employee training on data protection
  • Data processing agreements with vendors
  • Incident response procedures

Your Responsibility:

  • Use a strong, unique password
  • Enable two-factor authentication (if available)
  • Keep your login credentials confidential
  • Report suspicious activity immediately

Despite our efforts, no method of transmission or storage is 100% secure. We cannot guarantee absolute security.

7. Children's Privacy

Table42 is not intended for users under 18 years of age. We do not knowingly collect information from children under 18.

If you are a parent or guardian and believe your child has provided us with personal information, please contact us at privacy@table42.com. We will delete such information from our systems.

8. International Data Transfers

Table42 operates globally. Your information may be transferred to and processed in countries other than your country of residence, including the United States.

These countries may have different data protection laws. When we transfer your data internationally, we ensure appropriate safeguards are in place, such as:

  • Standard contractual clauses approved by the European Commission
  • Adequacy decisions by relevant authorities
  • Your explicit consent

By using Table42, you consent to the transfer of your information to countries outside your country of residence.

9. Region-Specific Rights

9.1 European Economic Area (EEA), UK, and Switzerland

If you are in the EEA, UK, or Switzerland, you have additional rights under GDPR:

Legal Basis for Processing:

  • Performance of contract (providing our services)
  • Legitimate interests (improving our platform, fraud prevention)
  • Consent (marketing, optional features)
  • Legal obligations (compliance with laws)

Additional Rights:

  • Right to object to processing based on legitimate interests
  • Right to restrict processing
  • Right to lodge a complaint with a supervisory authority
  • Right to withdraw consent (where consent is the legal basis)

Data Controller: Table42, Inc.

EU Representative: [To be appointed if required]

9.2 California Residents (CCPA/CPRA)

California residents have specific rights under the California Consumer Privacy Act:

Right to Know:

  • Categories of personal information we collect
  • Sources of personal information
  • Business purposes for collecting information
  • Categories of third parties we share with

Right to Delete: Request deletion of your personal information (with exceptions)

Right to Opt-Out: Opt out of the "sale" of personal information (we do not sell your data)

Right to Non-Discrimination: We will not discriminate against you for exercising your rights

Right to Correct: Request correction of inaccurate information

Shine the Light: Request information about sharing with third parties for direct marketing (we do not share for this purpose)

To Exercise Rights: Email privacy@table42.com or visit your Account Settings

Verification: We may ask for verification of your identity before responding to requests

9.3 Other Regions

We respect data protection rights regardless of your location. Contact us to exercise your rights.

10. Third-Party Links and Services

Our Service may contain links to third-party websites, services, or applications that are not operated by us (e.g., Stripe for payments, social media platforms).

We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies before providing any information.

Third-Party Services We Use:

11. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors.

We will notify you of material changes by:

  • Posting the updated policy on this page
  • Updating the "Last Updated" date
  • Sending an email notification (for significant changes)
  • Displaying a prominent notice on the platform

Your continued use of the Service after changes become effective constitutes acceptance of the updated policy.

We encourage you to review this policy periodically.

12. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Email: privacy@table42.com

Mail: Table42, Inc. [Address to be provided] [City, State, ZIP]

Data Protection Officer (if applicable): dpo@table42.com

Response Time: We aim to respond to all privacy requests within 30 days.

13. Specific Features and Data Practices

13.1 Shadow Profiles

When curators import contacts to invite people to communities:

  • We create a "shadow profile" with basic information (name, email, public data)
  • You are NOT a Table42 user until you claim your profile
  • You can request deletion of your shadow profile at any time
  • When you claim your profile, you control your data going forward

13.2 Field Library

Your "Field Library" stores reusable profile information:

  • Stored once, reused across all communities you join
  • You control what goes in your Field Library
  • Communities can request access to specific library fields
  • You can override library values for specific communities

13.3 Matching Algorithms

When communities use algorithmic matching:

  • We analyze your profile, preferences, and responses
  • Algorithms create compatible groups or pairs
  • You can see why you were matched (when applicable)
  • Matching data is used only for event grouping

13.4 Host-Guest Interactions

In browse-and-invite communities:

  • Hosts can see guest profiles (and vice versa)
  • Visibility is controlled by community settings
  • Invitations require mutual consent
  • Chat messages are stored for platform functionality

13.5 AI and Automation

We may use AI for:

  • Generating personalized invitation landing pages
  • Enriching shadow profiles with public data
  • Improving matching algorithms
  • Content moderation

You can request human review of automated decisions that significantly affect you.

Summary: Your Privacy at Table42

What we collect: Profile info, event activity, usage data, payment info

Why we collect it: To match you with people, facilitate events, improve the platform

Who we share with: Community curators, other members (as needed), service providers, legal authorities (when required)

Your control: Access, correct, delete, or download your data anytime

Your rights: Vary by location; we respect data protection rights globally

Questions? Contact privacy@table42.com

Thank you for trusting Table42 with your information. We take your privacy seriously and are committed to protecting your data while helping you build meaningful real-world connections.